What information we collect about you

The Trust holds personal information on you in a variety of formats, including paper records, electronically, in video files and audio files. The personal information that the Trust may hold about you includes:

For Patients

  • Names, including preferred or maiden name
  • Address
  • Telephone number(s)
  • Date of birth
  • NHS number
  • Email address
  • Your next of kin contact details
  • GP details
  • Power of Attorney status
  • Financial details, where we provide healthcare to private patients
  • Visual images, personal appearance and behaviour, for example CCTV images, images captured from drones and body-worn cameras are used as part of building security
  • Whether you are subject to any protection orders regarding your health, well-being and human rights (safeguarding status)

Further data that we may collect which is called special category data because this is more sensitive information:

  • Healthcare records which includes:
    • Notes and reports about treatments and care
    • Details regarding any contact we have had through appointments, telephone calls and home visits
    • Details regarding medical conditions (physical and mental health)
    • Results of investigations, for example x-rays and laboratory tests
    • Future / current care needs
    • Details regarding agencies, healthcare professionals and relatives involved in your care
  • Religion
  • Racial or Ethnic origin
  • Sexual orientation
  • Genetic and biometric information
  • Sex life information

Information we hold and process for staff, volunteers, job applicants and others:

  • Employee details, job applicants, apprentices, complainants, enquirers, survey respondents, suppliers, professional experts, consultants, people captured in closed circuit television images
  • Information is also held on job applicants for the purposes of processing their application and ensuring equality and patient safety
  • Information on staff, volunteers and apprentices may be shared with third parties that provide services to the trust and in order to comply with statutory requirements and to facilitate the running of the Trust.
  • Staff, Volunteers and apprentices need to be aware however that their information will be processed as part of their contract / agreement with the Trust. This will be fully explained to you by The Human Resources team and / or your manager.
  • Staff, volunteers and job applicants should contact the Trust Human Resources department for further information on how their information is processed.